Preparation Timeline

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If you haven’t already, submit your unit reservation and deposit to secure space.
Inform all Scouts and their parents about your unit’s summer plans. Tesomas units be sure to inform the Webelos crossing over.
Recruit at least two adult Leaders (one at least 21 or older) to be in camp at all times during your stay. Recruit more if you will have 20 or more Scouts. Any time your unit does not have two adults to spend the night, an adult staff member will be assigned for a fee of $30 per night.
Schedule a promotional presentation for your den, pack, troop, or crew with the Scout Center.
Take note of the payment plan and be sure to stay on target with the due date (see payments and fees).

Attend the appropriate Camp Preview Meeting:
- Tesomas - Tuesday, March 18th, Scout Center, Doors open at 6:00 pm for 2009 signup.
- Akela’s World - Tuesday, March 11th, Church Mutual Cafeteria, 3000 Schuster Lane, Merrill or Wednesday, March 12th, Kennedy Elementary Cafeteria, 616 West 2nd Street, Junction City. Doors open at 6:00 PM for 2009 signup. All Cub Scout Leaders in attendance go home with a 2008 Akela’s World T-shirt.
Turn in all Campership Applications to the Samoset Office by April 1st.
Camper Deposits are due April 1st (see payments and fees).

Units should consider each Scout’s needs for advancement to help him in his camp advancement planning (see Maps and Downloads for advancement schedules).
Begin signing scouts up for their desired advancement sessions online.
Non-Samoset Council Units should ensure all forms are on file at your Council’s office, such as a local tour permit. Please bring your own Council’s insurance form with you to camp.
Pre-order T-shirts to ensure that everyone will have one to wear at camp. Shirts ordered by May 31 will cost $10 and can be paid for with your order or at camp. T-shirts purchased at camp will cost $12.

Send out final camp notices to all parents including a list of what to bring to camp (see what to bring).
Have committee members visit parents of Scouts not registered to encourage their attendance with your unit, with another unit, or with the provisional unit (see provisional camping).
For Samoset Troops, send in your Adult OA Nomination by May 1.
Work with each Scout in planning an advancement schedule and getting them started with the pre-camp work. Each adult who will be at camp should have record of what each Scout will be doing for advancement.
Fill out merit badge applications to be turned in Sunday night at the Adult Leader Meeting.
Ensure that all Scouts and Leaders will have their medical forms with updated signatures before coming to camp (see medical policies). Also, have the Scout medication form filled out for those scouts taking medication at camp.
Fill out special dietary needs form for all Scouts requiring special meals (see Maps and Downloads).
All remaining Tesomas fees are due to the Samoset Office by May 15. All remaining Akela’s World fees are due to the Samoset Office by May 30. (see payments and fees)
Attend Spring Work Trek on May 16-18.

Collect all Scout & Leader medical forms (ensure that we will be able to keep a copy of each) and Scout medication forms. You should send copies (NOT originals) of all these to camp.
Check up on each Scout’s pre-camp advancement work (Tesomas only).
Make final advancement changes up until 4 days prior to camp.
Hold an inspection of personal packs & equipment. Also, prepare unit equipment for camp.
Prepare multiple copies of your unit roster for camp and other leaders.
Add any last minute campers to your registration.

Complete the final check on transportation to ensure everyone has a ride to and from camp.
Remind the Scouts of the behavior standards necessary for a Scouting trip.
Remind the Scouts to pack a lunch for the day you arrive unless you plan to stop.
Plan to arrive on time (AW: 1:00-1:30 PM; TSC 1:30-2:00 PM; Trek 1:00-1:30).

Collect any remaining medical forms and ensure everyone has their medications in their original containers with a label containing the Scout’s name and unit number.
Ensure rides will be at camp to pick Scouts up before 11:00 am on your day of departure.